Kinode FFL Suite
The gun shop's back office. Bought once, owned forever.
A Windows desktop suite for firearm dealers: an electronic A&D bound book built to ATF Ruling 2016-1, Form 4473 and NICS tracking with the Brady math done for you, a real register with layaway, transfers, gunsmithing, and 4x6 thermal printing for every receipt, tag, and label. Local-first — the store's records live on the store's machines, and a sale never waits on the internet. One price, one time, free updates forever.
What it does
Dealer software has settled into a pattern: monthly SaaS, priced per station, with your records living on someone else's servers. Kinode FFL Suite is built the other way. It installs on your Windows machines, keeps the bound book, 4473 history, customers, and sales in a database you physically possess, and backs itself up every day to any drive or folder you point it at — with the A&D book exported alongside, exactly as the electronic-recordkeeping rules expect.
The compliance center watches the calendar so you don't have to: your license renewal with the Form 8 timeline, the July 1 SOT deadline, theft/loss reporting with the 48-hour clock running, trace responses on the 24-hour clock, PMF serialization deadlines, and an inspection-readiness report that reconciles the book against what's on hand before the IOI does.
You buy it once and you own it — free updates forever, and the terms never change after the sale. The license key verifies offline; there is no activation server and nothing we can switch off. The only request the software makes to the internet on its own is an anonymous check for a newer version — no store details, no key, no records — and you can turn that off in Settings; carrier labels, if you set up shipping, go straight from your PC to FedEx or UPS on your own accounts and nowhere else. Even an expired trial never locks a dealer's records: your book, exports, printing, and backups keep working, always. An optional Kinode cloud backup service is coming for shops that want off-site copies — the software itself never requires it.
Capabilities
A bound book that can't lie
Electronic acquisition & disposition records built to ATF Ruling 2016-1's conditions: corrections preserve the original value with who, when, and why; nothing is ever deleted; entries are numbered gaplessly; and every daily backup includes the printable book.
4473s with the math done
NICS and state-POC results logged with their NTN, delayed-transfer timers that count business days the way the regulation does (weekends, federal holidays, and under-21 enhanced checks included), 30-day validity cutoffs, and a release gate that will not complete a transfer the timeline doesn't allow.
Multiple-sale radar
Two or more handguns to the same buyer inside five business days and the Form 3310.4 task is on your compliance list the moment the sale completes, deadline attached — across separate visits, not just one ticket. Border-state multiple-rifle reporting (3310.12) is built in.
ATF forms that fill themselves
3310.4 and 3310.12 multiple-sale reports, 3310.11 theft/loss with continuation sheets, and the NFA transfer forms (Form 4, Form 3, Form 5) open already filled from the sale or the bound book — preview, print, sign, and the copy is attached to the record. Every blank official form is one click away.
Ship on your own FedEx and UPS accounts
Rates, the carrier's real label printed on the 4x6, tracking written onto the transfer, live tracking and voids — without leaving the app. The firearm rules are built in: handguns only on the overnight services the carriers require, Adult Signature Required always on, and no label until the destination FFL is verified.
FFL checker, invoice import, physical counts
Type any license number and see its type and expiration, or import ATF's monthly licensee list for names and premises offline. Book a whole distributor invoice from its CSV. Walk the racks with a scanner and get a book-vs-reality reconciliation before the IOI does.
A real register
Sales that mix firearms, ammo, accessories, transfer fees, and gunsmithing labor; layaway with running balances; barcode scanning; buyer and seller receipt copies; invoices and day-end totals.
4x6 thermal everything
Receipts, bills of sale, claim tags, hold tags, rack labels, and barcode labels print silently to any Windows label printer at exactly 4x6 — and a built-in designer controls every field, your logo, QR codes, text size, and even alternate row colors.
Every PC in the store
One machine hosts the database; every other counter PC connects over your LAN with a pairing key. No cloud dependency, no per-seat toll, no outage that stops a sale.
How it works
Install and set up the store
Run the installer, enter your FFL and premises details, pick your label printer, and set the backup folder. The first PC becomes the host; other registers pair to it over the LAN.
Receive firearms into the book
Log acquisitions from distributors, transfers, trade-ins, consignment, or PMFs — required fields enforced, entry numbers assigned, labels printed on the spot.
Sell the compliant way
Ring the sale, start the 4473, record the NICS result, and the suite computes the earliest legal transfer date and writes the disposition the moment you release. Multiple-sale reports file themselves onto your task list.
Stay inspection-ready
Daily backups run themselves, every correction keeps its history, and the readiness report shows open entries, missing fields, and pending ATF reports at a glance.
Use cases
Gun stores
Bound book, register, transfers, and compliance in one window instead of a paper book, a spreadsheet, and a subscription.
Pawn shops with an FFL
Pawn and consignment acquisitions, redemption 4473s, and the same audit-proof book.
Gunsmiths
Work orders with claim tags, and the overnight rule handled — same-day jobs stay out of the book, kept guns go in automatically.
Home-based FFLs
The whole back office on one PC, at a price that makes sense for a kitchen-table license.
Multi-register shops
Every counter PC on one store database, with per-user PINs and an audit log of who did what.