Kinode Casefile
Every item. Every touch. Every view. On the record.
Evidence management for every kind of law enforcement agency — police, sheriff, campus, tribal, fire marshal, coroner. Digital check-in/check-out with a hash-chained chain of custody, a who-viewed audit trail on every item, and secure sharing straight to the district attorney. One flat price: $99/month for your whole agency — unlimited users, unlimited evidence, no tiers.
What it does
Evidence software has trained agencies to expect two bad options: a five-figure-a-year cloud contract sold per officer per year, or a dated Windows client from the last decade with no sharing and no view auditing. The per-user platforms punish you for growing — public council records document departments whose renewal bills multiplied — and the cheap ones can't tell you who looked at a file or get a case to the prosecutor without a disc.
Casefile is the third option: a modern, web-based evidence room at one published flat price. $99 a month covers your entire agency — every officer, every custodian, unlimited items, unlimited cases, sharing included. There is no per-user math, no storage tier, no quote call, and no contract you need a lawyer to exit. It runs in the same Kinode account system your team already signs into, with MFA available on every account.
The integrity story is the product: an append-only, hash-chained custody log per item, SHA-256 fingerprints on every digital file, two-person disposition, and an access log that includes external viewers on share links. When the chain verifies green, you can prove nothing was touched; if anything ever is, Casefile is the first to tell you — loudly, with the exact event where the chain breaks.
Capabilities
Chain of custody that proves itself
Every intake, checkout, return, transfer, move, and disposition is an append-only event, SHA-256 hash-chained to the one before it. Edit a record after the fact and verification fails loudly — that's the point.
Who has viewed the evidence
Not just who touched it — who looked. Every record view, file open, and download is logged with name, time, and IP, whether it's your detective or the DA on a share link. Answer the defense's question before they ask it.
Check-in / check-out built for property rooms
Officers request; custodians approve from a queue or a scan-first Station screen. Purpose, destination, and expected return land on the permanent record, and overdue returns surface on the dashboard until they come home.
Send it to the DA in sixty seconds
Share a case or a single item with a district attorney, outside agency, or defense counsel by secure expiring link — no account needed on their side. They identify themselves before anything opens, every view is logged, and you can revoke at any time. No more burned discs.
Your department runs itself
Subscribe, create your agency, and invite your people with a link. You control evidence roles — admin, custodian, officer, read-only — and destruction always takes two people: one to request, a different admin to approve.
Labels, files, reports, exports
QR labels that any USB scanner reads, digital evidence fingerprinted with SHA-256 on upload, a court-ready chain-of-custody report per item, full-inventory and audit-trail CSVs for the auditor.
How it works
Create your agency
Subscribe, name your department, and invite your people with a link. Set who's a custodian, who's an officer, who's read-only.
Log evidence in the field or at the desk
Case numbers and item numbers are automatic. Print QR labels, shelve items into your storage map, or leave them pending for the custodian to accept.
Check out, check in, transfer — on the record
Officers request, custodians approve, and every movement writes a hash-chained event with purpose and expected return. The Station screen makes it scan-fast.
Share with the DA, audit anytime
Send a case by secure link and watch every view land in the log. Run the one-click integrity verification before court and print the custody report.
Use cases
Municipal PDs and sheriff's offices
Replace the paper log and the spreadsheet with a property room that proves itself — without asking the council for Axon money.
Campus, tribal, and small agencies
A two-person department pays the same $99 as a metro — and gets the same custody engine, sharing, and audit trail.
Detectives and prosecutors
The case file, the chain, and the files reach the DA's browser in a minute, with a record of exactly what they reviewed.
Property custodians
Overdue checkouts, pending intake, disposition approvals, and random-audit inventory exports on one dashboard.
Fire marshals, coroners, code enforcement
Any agency that seizes, holds, and must account for property gets the same evidence-grade discipline.